hyve

Guidelines for exhibitors

Before the event

To ensure everyone feels safe and secure at our event we've prepared a list of guidelines that we are constantly reviewing with the venue based on the current advise & regulations. 

Please use this in conjunction with our Hyve Customer commitments (last updated 27th July).

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Read through exhibitor manual, forms & risk assessment 

  • Remember to thoroughly read your exhibitor manual which will contain a detailed new section providing guidance on the COVID-19 measures you will need to consider.
  • Brief your team about all the control measures you, as well as the venue and event organisers, are implementing.

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Stand Design & Build-up 

  • Please seek advice from your contractor as well.
  • Consider the layout and design of your stand to ensure you can undertake the construction of your stand and interact with visitors in a safe and controlled manner.
  • Consider all the stand design measures you can use to reduce transmission:
    • screens at registration desks and info points
    • one-way systems
    • physically distanced or protected meeting facilities
    • furniture that can be easily cleaned
    • social distancing signage  
    • reduce number of product displays or crowd drawing demonstrations
  • Schedule construction activities to minimise face-to-face contact

During the event

What we & the venue will be doing

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Hyve and the venue are conducting an enhanced cleaning regime prior to show opening and during show open periods.

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Arriving at the venue

There will be:

  • Hand sanitisers in high traffic areas
  • Staff wearing masks
  • Socially-distanced queuing and supporting signage
  • Mandatory temperature checks

Please ensure that you: 

  • Pre-register all staff prior to arriving to help support a contact-reduced registration process.
  • Bring your own facemasks and hand sanitisers (a supply will be available on site but we encourage you to bring your own).
  • Check to see if you have been allocated a specific arrival slot to help minimise queuing.

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3 main ways to manage visitor flow

  • Social distancing & queuing
  • One way routes (please follow signage)
  • Maximum capacities (will be known closer to the event date as this is subject to change)

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Event and venue facilities

  • Catering: No buffet style food is allowed at the event. Only contactless, cash-free payments are allowed
  • Seating & Meeting Areas: all seating areas are spaced out to maintain social distancing.
  • Feature Areas: please follow the signs about maximum capacity and register to attend live events at the content theatres and stands beforehand.

WHAT YOU NEED TO DO - Your stand

Stand Hygiene

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mplement regular cleaning of all spaces on your stand, ensuring a deeper clean before/after the show opens each day; paying attention to high traffic touchpoints

 

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A cleaning log positioned in a prominent location on your stand may be a useful way to capture and demonstrate the cleaning regime you have put in place.

 

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Provide hand sanitiser and encourage everyone to use regularly and when they enter and leave your stand space.

Stand Measures

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Data Capture: visitors should allow exhibitors to scan their badges this will assist with track & trace. Do not exchange business cards and refrain from personal greetings such as handshakes or hugs

 

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Product Demonstrations: social distancing measures should be followed and visitors should try to minimise touching products.
 

 

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Meetings & Hospitality: social distancing measures should be followed at meetings, entertainment or food / drinks stand events.

 

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Giveaways/Handouts: ensure there’s minimum touching between different people. Do not offer shared bowls of snacks/treats even when individually wrapped.

 

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Ensure you give your correct details to ensure track & trace is possible.

After the event

Break-down

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You will be informed of when you can schedule construction activities to minimise close contact wherever possible.

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Utilise prefabricated materials/products where possible to reduce staff numbers and amount of time on-site.

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Minimise passing of goods/products/tools/materials between people.

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Track & trace info and post event communication

We will contact you if there’s a need to update you regarding track and trace.

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