Header Info and Dates

5-8 FEBRUARY 2023
NEC BIRMINGHAM, UK

Safe & Secure

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Exhibit FAQ's

Safe & Secure


 

What are the conditions of entry at Spring Fair?

To ensure the health and safety of everyone at the show, we will be asking all attendees, including visitors, exhibitors, contractors, venue and organiser staff, to show proof of COVID-19 status on arrival at the venue.

This will need to be one of the following in the form of:

  • A valid NHS COVID-19 Pass shown via the NHS App or downloaded and saved to your phone’s wallet. Alternatively, a valid paper copy can be ordered online or by calling the NHS 119 telephone service.
  • A lateral flow or PCR negative test result confirmation text or e-mail, received within 48 hours prior to attending the event.
  • An EU Digital COVID Certificate. International visitors can show their equivalent COVID Pass from their country of origin.

Please note:

  • Those with medical exemptions or who have taken part in COVID-19 clinical trials will also need to bring proof of status to gain entry with a lateral flow or PCR negative test result confirmation text or e-mail received within 48 or a valid digital NHS COVID Pass (a paper exemption COVID Pass will be available shortly according to the NHS website).
  • Proof of natural immunity will not be accepted as an alternative to proof of vaccination or a negative COVID test, and the venue can no longer permit entry to those who self-declare.
  • Whilst we only ask for one of the above pieces of COVID-status certification, we always encourage those who are double vaccinated/had their booster to also take a lateral flow test before entering the venue.

Important Information

  • If your proof of COVID-19 status is a Lateral Flow Test these must be carried out before arrival at the venue. The NEC will not be providing Lateral Flow Tests on site. Within the UK, you are able to get your lateral flow test for free from your local chemist, so please do take time to do this before you set off.  
  • Within the UK, you are able to get your lateral flow tests for free from your local chemist, or you can order them through the gov.uk website, so please do take time to do this well before you travel.  

Preparing ahead of the event will allow you quick and easy access into the show.  

Why do I need to prove my covid-19 Status?

Spring Fair will be implementing COVID-status checks to help reduce the risk of COVID-19, and ensure the safety of our visitors, staff, contractors and partners.

Studies of those who have received a full vaccination course demonstrate that the risk of carrying and transmitting the disease is vastly reduced.  For those not vaccinated, a lateral flow test has been proven as a reliable way of indicating if people are currently carrying the virus. Therefore, this evidence suggests that this is the best way for us to reduce the risk of transmission within the event.

How do I show proof of my covid status?

If you are a resident in England:

This will need to be one of the following in the form of:

  • A valid NHS COVID-19 Pass shown via the NHS App or downloaded and saved to your phone’s wallet. Alternatively, a valid paper copy can be ordered online or by calling the NHS 119 telephone service.
  • A lateral flow or PCR negative test result confirmation text or e-mail, received within 48 hours prior to attending the event.

OR – outside of England:

An EU Digital COVID Certificate. International visitors can show their equivalent COVID Pass from their country of origin.

How do I access the NHS covid pass?

Access the NHS COVID Pass through the NHS App

You can access your NHS COVID Pass through the free NHS App on a mobile device such as a smartphone or tablet. Proof of your COVID-19 status will be shown within the NHS App.

Access the NHS COVID Pass through the NHS website.

You can view your COVID-19 status online and download or print it as a PDF document. To access the service, you’ll need to register for an NHS login if you do not have one already. NHS login registrations may take longer than usual when there are high numbers of requests.

If you do not have access to a smart phone, computer or tablet You can request an NHS COVID Pass letter:

To find out more about the NHS COVID Pass click here 

Please note the NHS App (which contains the NHS COVID Pass) is different from the NHS Covid App used for Track and Trace.

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How do I register the result of my negative lateral flow test?

To make sure you have proof of your negative lateral flow test you must report your result to the NHS. You can do this via using one of the below options – you will need the QR Code, or the ID number from the test strip to report your result.

Report online – (fastest)
Visit: www.gov.uk/report-covid19-result

OR

Report by telephone - Lines are open every day, 7am to 11am
England, Wales and Northern Ireland: 119 (Free from mobiles and landlines)
Scotland: 0300 303 2713 (charged at your standard network rate)

You can show proof of a Negative lateral flow test via the NHS COVID-19 Pass, an email or text message.

Are you accepting vaccination cards?

No, the NEC Group venues are not accepting vaccination cards as proof of COVID-status.

A valid certification document from your country of origin is required. An EU Digital COVID Certificate, Northern Ireland, Scotland or Wales COVID Certificate or equivalents (digital or paper) will be accepted.

How do I get my covid pass to gain entry to the event if I’m a visitor from Scotland?

If you live in Scotland, you can find out how to obtain your vaccination status on this website.

How do I get my covid pass to gain entry to the event if I’m a visitor from Wales?

If you live in Wales, you can find out how to obtain your vaccination status  on this website.

How do I get my covid pass to gain entry to the event if I’m a visitor from Northern Ireland?

If you live in Northern Ireland you must supply paper proof of vaccination from your GP, or alternatively show a negative lateral flow test result.

If I am travelling from outside of the UK will there be any restrictions and how do I prove my COVID status.

It is the government’s responsibility to manage COVID-19 status requirements at the borders. As event organisers it is our responsibility to manage all attendees on arrival at the event. We welcome international attendees on the basis they can prove their COVID-19 Status as defined by the government at the time of the event.

Please visit the following link for guidance on what you must do before you travel to England and after you arrive.

https://www.gov.uk/guidance/travel-to-england-from-another-country-during-coronavirus-covid-19#if-you-are-not-fully-vaccinated

Before you travel to England

If you are fully vaccinated, you must:

If you are not fully vaccinated, you must:

The following link will assist with booking your required tests:

https://www.gov.uk/find-travel-test-provider

When asked ‘Where do you want your tests?’ please select ‘West Midlands’ when booking for your stay in Birmingham.

Please note: The NEC Group venues are not accepting vaccination cards as proof of COVID-status.

A valid certification document from your country of origin is required. An EU Digital COVID Certificate, Northern Ireland, Scotland or Wales COVID Certificate or equivalents (digital or paper) will be accepted.

If I’m attending an event over multiple days, and I’m not vaccinated, will I need to provide multiple test results?

We kindly request that all visitors complete your COVID test within 48 hours before arriving at your event. If you are attending an event for a long period and it exceeds the 48-hour limit, then you will need to provide additional test results. Please remember to bring your lateral flow tests with you to ensure you have sufficient numbers for your stay.

Do I need to wear a mask/face covering?

We are a mask friendly event. 
From the 26th of January it will not be mandatory to wear masks in event spaces, however, we do encourage all attendees to consider wearing masks, especially when in enclosed or crowded spaces.

 

Will social distancing be in place?

All legal limits on social distancing have now been lifted. However, we want our community to feel as safe as possible when attending the event therefore we have increased all gangways to 3 meters where possible to allow for additional spacing. We ask all our attendees to be mindful of the ‘Hands, Face, Space’ message.

Will there be hand sanitiser available?

Hand sanitising stations have been installed throughout the NEC at high touch points. We recommend also carrying your own at all times as well. Exhibitors have been asked to supply hand sanitisers within their stand space. Additionally, hand washing facilities are available around the hall perimeters within the venue toilet facilities.

What do I need to do if I get contacted by track and trace during the event?

In this circumstance you would need to follow government advice at the time of the event.

What should I do if I feel unwell or displaying Covid 19 symptoms?

If you feel unwell with symptoms of COVID-19 please do not attend. Should you begin to feel unwell with symptoms of COVID-19 whilst onsite, please follow current Government guidelines which would be for you to leave the event and arrange to go for a PCR test.

What happens if it has only been a week between my second vaccination and the event?

In this circumstance proof of a negative NHS lateral flow test taken within 48hrs prior to attending the event would be required, and can be displayed via NHS App, SMS text, or via email.

What happens If I do not have the NHS app?

Proof of a negative NHS lateral flow test taken within 48hrs prior to attending the event can be displayed via NHS App, SMS text, or via email. 

Proof of vaccine can be displayed via the NHS App, NHS website or by downloading and printing off a PDF. 

A non-digital letter is also available through the NHS website using the ‘Get your coronavirus (COVID-19) vaccination status letter’ service or by phoning 119. 

Do I need to take a PCR test before attending the event?

No. You can show proof of a full vaccination course or, proof of a negative lateral flow test to attend the event.

Lateral Flow tests can be obtained from the NHS website or at your local pharmacy.

Do I need to take a PCR or NHS lateral flow test post attending the event and report this?

No

Who is exempt from Covid-19 status checks?

No-one is exempt from Covid-19 Status checks, but there are a small number of reasons why someone may be exempt from vaccinations, or indeed testing. The current guidance is as follows:

There are a small number of exemptions for individuals who have a medical reason which means they should not be vaccinated, and in some cases should not test either. Medical exemption status cannot be based on testing alone.

You can apply for proof of evidence that you have a medical reason why you should not be vaccinated and/or tested. If you are eligible for proof of medical exemption, or a carer obtains this on your behalf, you will be able to use the domestic NHS COVID Pass wherever you need to prove your COVID-19 status.

Venues or events required to check visitors’ COVID-19 status as a condition of entry will not be able to accept people who self-declare that they are medically exempt. You will need to use the NHS COVID Pass, or accepted equivalent proof of exemption, to gain entry in the same way that people who are fully vaccinated do. Your NHS COVID Pass will not show that you have a medical exemption.

You can find out more information here:  https://www.gov.uk/guidance/covid-19-medical-exemptions-proving-you-are-unable-to-get-vaccinated

If you have received a trial vaccine as part of a formally approved COVID-19 vaccine trial in the UK, you will be able to prove your status through the NHS COVID Pass or with a letter confirming your participation in the trial from your trial site.

See Residents in England who have taken part in COVID-19 vaccine clinical trials.

What do you mean by full course vaccination?

Government website defines a full course vaccination as follows:

2 weeks after completing a full course of vaccination, whether that requires 2 doses or one dose (that is, 2 doses of the Moderna, AstraZeneca or Pfizer vaccine, or 1 dose of the Janssen vaccine) (according to the Medicines and Healthcare products Regulatory Agency authorised schedule).

I will be working on setup and breakdown for an exhibitor but won’t be attending the event itself, do I still have to provide COVID-status certification?

Yes, we kindly ask that you provide proof of your COVID status via an NHS COVID Pass when arriving at the venue. Please remember that if you are completing a lateral flow or PCR test, the negative result must be taken within 48 hours of arriving at the venue. You may therefore need to provide additional test results to cover your time on-site with us.

Will you be providing COVID tests to take on entry to your venue for visitors who have not been vaccinated?

As organisers, we will not be providing COVID tests at the venue.

We strongly advise that in the interest of speed of entry on arrival and your own personal convenience, that individuals take personal responsibility for their health and order free tests in advance from the NHS website/ pick them up from their local pharmacy.

***New Update*** We have just been informed that the NEC will not be providing Lateral Flow Tests on site after 2nd January 2022. Please ensure, if you are relying on a negative Lateral Flow Test or PCR test to gain access to Spring Fair, that you take this before arriving at the venue.

Spring Fair


 

What is  Spring Fair

Spring Fair is the season’s number one wholesale home and gift trade event, welcoming more than 26,000 visitors through the doors of Birmingham NEC to trade with 1,400 exhibitors over the course of 4 days.

What is a Tradeshow

What is a tradeshow?

At a tradeshow exhibitors offer their products at wholesale cost to visitors. This means that products are sold in bulk and at a lower price than the RRP. Visitors (retailers) are then able to sell those products in their stores directly to the customer.

In the case of Autumn Fair, exhibitors are often companies that manufacture their own gift and home products and visitors often own or work at independent retail stores, multiples, department stores or online stores.

Why go to a tradeshow?

A tradeshow offers exhibitors the opportunity to display their products to a large audience over a short period of time, to take wholesale orders at the show, and to build industry contacts and leads for future sales.

A tradeshow offers visitors the opportunity to meet their existing suppliers, discover new exhibitors and products and to place orders at the show or at a later date.

What can I expect to see at the show?

Wholesale Trading

At Autumn Fair there will be 1,400 exhibitor stands located through the NEC’s halls, they will be grouped together in their appropriate sectors.

Each business owns a stand and will use this to display their products as they choose.

Our 26,000 visitors enter the arenas and walk around to trade and do business with exhibitors whose products they like.

Keynote speeches and seminars

Visitors can attend seminars from successful names in the industry. All seminars are free of charge and based on a first come first serve basis. 

The only exception may be if we are running specific workshops, as these spaces are limited. 
Once those wishing to attend have registered for the exhibition they will also be required to book a slot for their workshop of choice via the show website.

What is the everyday sector?

The Everyday  sector/Hall is a destination for volume and bulk wholesale gift and home products. There are many categories of products in the Everyday sector including day-to-day household items, outdoor activity products, and baby care.

Visitors & Registration


 

Who can attend?

Spring Fair is a trade fair; therefore, it is not open to members of the general public. The show is specific to traders.

You are eligible to attend if you have buying and purchasing responsibilities or control spend. Independent retail stores, multiples, department stores, online businesses, mail order companies, supermarkets, distributors, importers, wholesalers, multi-channel retailers or those looking to start a retail business (in the next 12 months) are all suitable visitors to Spring Fair.

I am a student, am I able to attend the show?

Students of Undergraduate level and above (individuals and groups) on relevant courses of study are welcome to attend the show, but will not be permitted to trade. Students will be asked to show an NUS Identity card or equivalent student identity. Please register via the normal registration process, ensuring to select yourself as a student. 

Can I bring Children?

We advise that children under 16 do not attend the event as this is a trade only, and there are no crèche facilities available.

If you are attending with a child, and they are under the age of 16 years, they will require a Child's wristband – these can only be picked up on site, from the registration desks in the main entrances.

Anyone over the age of 16 will be required to register for the event via the normal process.

Is the show free to attend?

Entry is free to all trade visitors (or those looking to open a new business in the next 12 months).

Can I register on arrival at the show?

Yes, you may register on arrival to the show. However, for a better experience we recommend  registering in advance. As a pre-registered visitor you could enjoy fast entry and other visitor perks.

When will I receive my entry badge?

You can print a copy of your badge as it is attached to your badge email (this will be sent to you a week prior to the show).

If you are unable to print your ticket, don’t worry – just show us your confirmation email at the registration desk on arrival to the show.

Can I edit my registration details?

If you wish to edit or update your details, please use the registration form to complete a new registration form.

NB: You may change the details on your badge at the exhibition venue. Simply walk to the registration desks and request the change on your badge.

Is my show registration date specific?

Registration for the show is non-date specific. Once you have registered and have printed your ticket you are able to attend the show on any of the show open days and as many times as you wish.

Where does my visitor ticket allow me access to?

Your ticket allows you access to the whole show unless stated otherwise. For example, if your badge states ‘Press’ you will also have access to the show Press Lounge.

What if I have forgotten my ticket when I arrive at the show?

Please go to the Registration desks and they will print your ticket for you. Please have a form of ID with you as you may be asked for proof of company name as the show is only open to trade visitors. ID can be in the form of a business card.

Venue Information, Travel & Accommodation


 

Where does the trade show take place?

NEC Birmingham
Birmingham
B40 1NT

www.thenec.co.uk

What date/time does the show open?

6-9 February 2022

The NEC, Birmingham, B40 1NT

Sun 6 Feb - 9:00 - 18:00
Mon 7 Feb - 9:00 - 18:00
Tues 8 Feb - 9:00 - 18:00
Wed 9 Feb - 9:00 - 16:00

How do I get there?

To find out more about how to get to the Spring Fair, please see our dedicated  travel page here.

Where do I park?

Parking is available in the NEC car parks, with regular shuttle buses to take you from these car parks to the halls. Standard parking is not pre-bookable, but will be free of charge for all visitors to Spring Fair, you will just need to follow the signs when you arrive.

Where can I stay?

To find out more about where to stay during your visit to  Spring Fair, please see our dedicated  accommodation page here.

Is there wifi at the venue?

Yes, free wifi is available throughout the NEC . To connect, select ‘NEC Free Wifi’, and fill in the information form on your browser page.

Where can I eat / drink?

Cafés, bars and restaurants serving light snacks, meals and refreshments can be found within the halls. There are also a number of outlets outside of the halls, offering anything from a quick drink to a more substantial meal. For more information, click here.

Is there a cloakroom?

Yes, there are cloakrooms available in the main Piazza and Atrium close to hall entrances. Items are charged at £1 each. Items are left at your own risk.

Is there an ATM?

ATMs are located within the Piazza and Atrium however you will incur a usage fee. There are free ATMs located at the Birmingham International  train station and within Resorts World

Are there accessible facilities at the venue?

Yes. To find out more details about the NEC’s accessible facilities click here.  and facilities at the NEC, click here.

At The Event


 

How do I find my way around the show once I have arrived?

On arrival to the show, show guides with floor plans will be available to collect at the entrance. There will also be large floor plans at hall entrances.

We will aim to have a sector floor plan available via the show website, near to the time of show open.

App?

How many exhibitors can I expect to see?

The number of exhibitors you can see in a day depends entirely on your show objectives. For example, you may see only 4 exhibitors in a day and spend at least an hour on each stand speaking with the business owners and placing an order for your retail store. On the other hand, if you are attending to browse product and be inspired you may spend less time at each stand and cover dozens of exhibitors in a day.

Are seminars free to attend?

Yes, seminars are free to attend.

NB: Please note that as well as seminars, there will be workshops running. Some workshops will require additional registration/booking due to limited spaces being available. These workshops will be advertised as requiring additional registration on the show website. 

Are seminars ticketed?

No, our seminars are run on a first come, first served basis.

All we advise is that visitors arrive at the seminars in plenty of time to avoid any disappointment.

International Information


 

I require an invitation letter to assist with my visa application. How do I apply?

Unfortunately, we cannot issue personal/individual letters of invitation for visa purposes. Once you have registered via the show website you will receive a confirmation email which may be sufficient for visa application.

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